Managing Active Contracts
All of your team's active jobs (contracts) can be managed from within Folio.
Manage Contracts
After you successfully hire a student, you can navigate to the Contracts tab in Jobs to monitor tasks, update deliverables, modify details, and facilitate payment.
Clicking into an active contract, you'll find four tabs:
Onboarding: View onboarding materials associated with this project, as well as track who has not yet completed their onboarding. You can click on the onboarding material dropdown to add or edit any materials, or click on the talent dropdown to see which tasks still need to be completed.
Tasks: You can view intern-inputted tasks and assign deliverables associated with this project. Click the dropdown for each intern to see the tasks they are working on and have logged hours or line items for.
Payments: You can view each intern’s hours per week, rate, and total outstanding payment due.
Details: Revisit the original job posting and details associated with it, end your contract with specific interns, or change the payment rate.
Facilitating Payments
Payments are automatically handled every two weeks:
Your intern will complete a timesheet either daily or weekly, whichever you decide and communicate to them.
Every two weeks on Mondays, the Folio Team will send a consolidated timesheet to the company account Owner.
48 hours after on Wednesdays, Folio will charge your credit card on file and issue a payment to the student for the wages earned.
If you have any questions between Monday and Wednesday, please reach out to [email protected]
You can view the hours at any time by heading to the Contract details from the left sidebar.
Changing Payments Rate
To alter the rate for an individual intern, navigate to the Payments tab for the contract they are under. Then, click the three dots next to the intern’s name and select Change Payment Rate.
If the intern has already entered tasks, you can either apply the changed payment rate to both existing and future hours—meaning your balance due will reflect the intern’s new payment rate—or choose to apply it only to future hours, meaning you’ll pay the new rate only after any outstanding balance is paid.
Reach out for support!
Feel free to email us at [email protected].
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